Scout Association of Hong Kong - Policy, Organisation and Rules

Home Scouting Policy and Guidelines Policy, Organisation and Rules

Rule 5 - The Association Headquarters

Rule 5.17

The Executive Committee

Rule 5.17.1

Between Meetings of the Council of the Association, the authorities and responsibilities of the Council of the Association in respect of major policy decisions, co-ordination with the Chief Commissioner on the control of funds and resources, and financial support to the Association shall be vested with the Executive Committee which shall meet at least once every three months.

Rule 5.17.2

The Executive Committee consists of the following Members:
(a) Ex officio Members

(i) The Chief Commissioner
(ii) The Chairman and Deputy Chairmen
(iii) Deputy Chief Commissioners and Assistant Chief Commissioners
(iv) The Secretary
(v) The Treasurer
(vi) The Chairman of the Finance Committee

(b) Elected Members
Not more than twenty members to be elected annually by the Council from among its Members, with at least one of them aged under thirty. No Professional Scouters nor Salaried Staff can serve as Elected Members.

Rule 5.17.3

The first Executive Committee Meeting held after each Annual General Meeting of the Council of the Association shall be delegated with the authority to adopt the minutes of the Annual General Meeting.

Rule 5.17.4

The quorum for each Meeting of the Executive Committee shall be one-third of its Members personally present.

Rule 5.17.5

At any Meeting of the Executive Committee, each Member personally present shall have one vote. In the case of equality of votes, the Chairman does not have a casting vote and the motion is deemed defeated.

Rule 5.17.6

In the interval between meetings of the Council, any vacancy among the Elected Members may be filled by co-option by the Executive Committee until the next Annual General Meeting.

Rule 5.17.7

The Executive Committee may invite members of the Association and/or representatives from other organisations, bodies and/or the Government as observers to attend its Meetings. The Executive Committee may also call upon other members of the Association to attend its Meetings.