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Insurance
Q: Does Scout Association of Hong Kong provide any insurance coverage for Scout Members ?
A: Yes. Scout Association of Hong Kong provides Public Liability Insurance and Group Personal Accident Insurance to all its members. For details, please refer to the Administration Circular. For more comprehensive coverage, scout members/scout groups may purchase appropriate insurances themselves.
Q: What should I do if an accident occurs during a scout activity ?
A:
When there is an accident, the person-in-charge shall:
  • arrange immediately for suitable treatment, and notify the parent/guardian of the injured member if he or she is a minor.
  • not admit liability to third party without the insurer's prior consent.
  • complete the accident report and send it to the Administration Branch via respective Scout Executive/Camp Manager/Center-in-charge within 7 working days.
  • not release the accident report to any party (including the injured/claimant) without prior consent of the Association and its Insurer.
Q: How can I claim for "Group Personal Accident Insurance"?
A:
  • Upon receipt of a written accident report, the Administration Branch will send a letter to the injured /the guardian asking if they would claim for Group Personal Accident Insurance.
  • The claimant should complete and send the reply slip to the Administration Branch. If he/she decides to raise a claim for Group Personal Accident Insurance, the reply slip should be submitted together with the following documents for follow up action:
    i. original medical report(s) and medical certificate(s)(if any);
    ii. a copy of the document which proves that the injured person is a member of the Association (e.g. Scout/Centre Membership Card, Scout Record Book, Warrant, etc); and
    iii. original medical bill(s).
  • After each relevant medical consultation following the first submission of the medical bill(s), original medical bill(s) should be sent by the claimant to the Administration Branch directly within 1 month. After submitting the last medical bill, the claimant should inform the Administration Branch in writing that the treatment has been completed. The Administration Branch will subsequently notify the insurer for reimbursement.

Q: What should I do if the accident may give rise to a third party bodily injury or property damage claim?
A: The person in charge of the activity shall:
i. arrange immediately for suitable medical treatment, and if he or she is a minor, notify the parent/guardian of the injured person.
ii. If a third party expressly asks for public liability claim, you may reply that the third party can submit a claim letter with relevant documents to the Scout Association of Hong Kong directly. Without the insurer's prior consent, no one should admit liability whatsoever to any third party.
iii. inform Administration Branch promptly details of the third party claim via respective Scout Executive/Camp Manger/Centre-in-charge. The original claim letter, accident report and relevant documents should be sent to the Administration Branch through respective Scout Executive/Camp manger/Centre-in-charge within 7 working days. (Pursuant to the claiming procedures of the insurance company, without prior consent of the Association and Insurer, the accident report and supporting documents should not be released to any other people, including the injured/claimant).

Q: Do I need to submit the accident report if the injured person may not ask for any claim?
A: Yes. The accident report is an essential document which records the facts and details of the accident. Even the injured person may not ask for an insurance claim, the person who is in charge of the activity still has to complete the accident report. The original accident report with supporting documents should be sent to the Administration Branch via respective Scout Executive/Camp manger/Centre-in-charge within 7 working days.

Q: How can I apply for the Public Liability Insurance Certificate for booking facilities of other organizations/companies?
A:

In case of venue hiring, Leisure & Cultural Services Department or other facility providers may request hirers to provide the Copy of Certificate of Public Liability Insurance. In this connection, Copy of Certificate of Public Liability Insurance would be provided to Scout Group/District/Unit, for organizing recognized, approved or supervised activities, by Regional Headquarters or Association Headquarters. Application procedures for Copy of Certificate of Public Liability Insurance are as follows:

i. Facility managed by Leisure & Cultural Services Department: Scouter-in-charge should submit application in writing together with relevant supporting document(s) (e.g. Circular, Requisition Letter and undertaking from Leisure & Cultural Services Department, etc) to Scout Executive of respective region/unit at least 10 working days by post or fax for handling.
ii. Facility managed by other facility providers: Scouter-in-charge should submit application in writing together with relevant supporting document(s) (e.g. Circular, Requisition Letter and undertaking from the facilities provider, etc) to Scout Executive (Administration) via respective region / unit at least 14 working days by post or fax for handling. Additional Premium would be charged by insurer and to be paid by the applicant.

 


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